During the remote-hybrid work transformation, the focus has shifted towards optimising operations and ensuring efficiency in how teams collaborate and perform, regardless of their physical location. This change is fundamentally about empowering teams with autonomy and simplifying decision-making processes.
We created LeanOps, a philosophy encompassing operational efficiency and enhanced performance, which plays a pivotal role in achieving the new paradigm of work ⚡
What is LeanOps?
While TechOps meetings emphasize project metrics, LeanOps sets its sights on a deeper level of analysis—team analytics.
This is a broader perspective that emphasizes efficient teamwork, effective collaboration, streamlined communication, and data-driven decision-making. The core of LeanOps involves analyzing team metrics, evaluating performance, understanding collaboration patterns, and efficiently managing time.
By obtaining insights into these crucial aspects, organizations can redefine their operational strategies and continuously strive for improved performance.
Why is LeanOps Important?
Implementing LeanOps presents engineering teams with effective solutions to common operational challenges, fostering a culture of efficiency and performance excellence:
- Swift Decision Making:
LeanOps propels swift decision-making by harnessing real-time data and insights, empowering teams to make critical decisions promptly and efficiently.
- Eliminating Meeting Fatigue:
Data-driven discussions take the spotlight, efficiently addressing operational concerns without draining team energy.
- Enhanced Communication:
LeanOps advocates for clear and transparent communication within teams, reducing the likelihood of misunderstandings and promoting a cohesive team environment.
- Streamlined Workflows:
Eliminates delays in handoffs between team members and promotes a seamless operational flow.
- Operational Excellence:
Teams operate at peak efficiency by optimizing every aspect of their working processes. This optimization leads to enhanced overall performance and operational excellence.
With Leanmote, you can unlock the potential of LeanOps within your engineering teams, leading your organization towards increased productivity, better collaboration, and a culture of continuous improvement.
Ready to Embrace LeanOps and Unlock Success?
We are here to guide you on your journey toward LeanOps transformation.
In the ever-evolving landscape of business, mastering time management within the workforce is paramount. High-performers possess exceptional skills and dedication, but guiding them towards their peak performance requires a strategic approach. A proficient leader not only nurtures performance but also ensures the overall wellbeing of their team, recognizing the symbiotic relationship between productivity and employee welfare.
In this blog post, we’ll explore how analytics can contribute to this crucial balance and amplify workforce efficiency.
When should you schedule meetings for optimal productivity?
Leanmote’s “daily activity” dashboard provides deep insights into how employees spend their workdays, breaking down their activities including meetings, Jira, GitHub, other tools, deep work, and breaks. This valuable data allows you to pinpoint the hours when your team is most focused and productive, enabling you to schedule meetings outside of these peak periods. When should you schedule your meetings to boost efficiency? Let Leanmote’s data guide your decisions.
Leanmote grabs data from your favorite productivity tools and dishes it out in engaging and insightful charts. Super easy to use—no techy background needed! 🚀
Sustainable Performance Over Time
Sustainability in employee performance is essential for long-term success. Understanding how employees allocate their time throughout the day allows leaders to avoid burnout by ensuring that work is evenly distributed.
By analyzing the data provided by Leanmote, leaders can identify patterns that indicate potential fatigue or excessive workload, enabling them to make necessary adjustments and foster a sustainable performance culture.
Leveraging Data for Informed Decision Making
Leanmote’s performance analytics feature empowers leaders to make informed decisions based on concrete data. The ability to analyze how engineering teams interact with productivity tools and allocate time for deep work versus meetings is invaluable. It allows for a data-driven approach to workforce management, ultimately leading to enhanced productivity and efficiency.
In conclusion, Leanmote’s performance analytics feature, particularly the daily activity dashboard, provides companies with a powerful tool to optimize workforce efficiency. By leveraging data to fine-tune meeting schedules and promote sustainable performance, organizations can unlock the true potential of their workforce, ultimately driving success and growth.
Want to know more? Book a demo
Through people analytics, organisations can make well-informed decisions, boost productivity, and cultivate a more enriching work environment for their engineering talent.
In today’s data-centric world, the importance of People Analytics has reached unprecedented heights. Cultivating a people data culture can help Chief Technology Officers (CTOs) and engineering leaders gain critical insights into their team’s performance, time allocation, and overall productivity.
What’s productivity for an engineering team?
- Workload: work distribution, team capacity, deadlines, time spent in meetings & more.
- Efficiency: time management, resolution range, quality & more.
- Skills: We provide a solid starting point, customizable as per team, organisation, and tools.
With a comprehensive view of these aspects, individuals can effortlessly discern potential issues that require solutions and pinpoint areas for improvement. Moreover, this heightened perspective enables swift identification of hiring needs, specifically in areas where there is a dearth of skilled personnel in a particular role.
Furthermore, data-driven People Experience (PEx) is starting to arise, which goes beyond merely improving decision-making. It also plays a crucial role in creating a compelling employee experience, where people feel empowered and secure in sharing their data.
Combining insights and data-driven PEx strategies, businesses can cultivate an environment that nurtures both individual and collective growth. It’s a win-win!
How can engineering teams build sustainable growth and enhance performance with data?
Let’s see 😉
- Real-Time Analytics: Performance indicators can be defined, allowing CTOs and engineering leaders to assess how effectively the team is progressing toward its goals.
- Time Allocation Analysis: Understanding how engineers allocate their time is crucial for optimizing processes and resource allocation. People analytics tools can track time spent on specific tasks, projects, or meetings, shedding light on areas that might require more attention or better time management.
- Identifying Top Performers: This knowledge allows for appropriate recognition, incentivisation, and talent retention strategies.
- Addressing Bottlenecks: Identifying these roadblocks helps leaders streamline processes, improve collaboration, and increase overall efficiency.
- Enhancing Employee Experience: When CTOs and engineering leaders understand their team’s challenges and accomplishments, they can create a better work environment. This fosters employee satisfaction, engagement, and ultimately, higher retention rates.
- Action plans: making a data-based strategy, you can create action plans to improve the overall team’s performance and wellbeing.
- Transparency: Be transparent about the purpose of people analytics, how the data will be used and the steps within the new strategy. Also, empowers users with data control, allowing them to customize what they share and view their analytics. Clear communication builds trust among team members and minimizes concerns about potential misuse of data.
- Measure and show results: Understanding the true impact of the actions taken is paramount. It empowers PEx practitioners to conduct a comprehensive assessment of the effectiveness of their interventions. This evaluation, in turn, facilitates the adjustment of strategies, optimization of resources, and identification of the most successful approaches.
In conclusion, a people data culture serves as a powerful tool for CTOs and engineering leaders to gain a deeper understanding of their teams, optimize performance, and foster overall growth.
Moreover, as the future of People Experience increasingly hinges on the power of data, those who wholeheartedly embrace this trend will undoubtedly position PEx leaders for triumph in the years to come.
Leverage Leanmote’s BitBucket integration for seamless data collection, empowering data-driven decisions with actionable insights from your repository.
How to start collecting data from your bitbucket repositories
- Enter your repository and go to the repository settings by clicking on the “Repository settings” tab at the left collapsable section of your repository page.
- Scroll down to find the “Webhooks” section, and click on the “Add Webhook” button.
- In the “URL” field, enter the URL that can be found on Leanmote’s integrations tab, inside settings.
- Make sure the Status checkbox is set to Active.
- In the “Triggers” section choose the following ones:
- Commit comment created
- Check all the boxes
- Pull request
- Check all the boxes
- Save your webhook and you’re all set!
Your Leanmote webhook is now set up to begin data collection.
For data alignment with Leanmote users, every team member needs to access their Leanmote settings. In the Integrations section, they will find a Bitbucket card where they should input their Bitbucket Account ID.
Integrate Leanmote with GitHub to effortlessly collect valuable repository data, unlocking actionable insights for data-driven decisions within your team.
- Enter your repository and go to the repository settings by clicking on the “Settings” tab at the top-right corner of your repository page.
- Scroll down to the “Webhooks” section, and click the “Add webhook” button.
- In the “Payload URL” field, enter the URL that can be found on Leanmote’s integrations tab, inside settings.
- In the “Content-type” field, select “application/JSON”.
- In the “Which events would you like to trigger this webhook?” section, select the “Let me select individual events.” option and then choose the following ones:
- Pull request review comments
- Pull request review threads
- Pull requests
- Pull request reviews
- Lastly make sure the Active check is on and click on the “Add webhook” button to save your webhook.
Now your Leanmote webhook is ready to start collecting data.
To match the collected data with the Leanmote users, each team member must go to their Leanmote settings, click on the “Integrations” section, there they would see a GitHub card where they should enter their GitHub User Id, this is their GitHub public name, the one you can see displayed below your profile picture on your GitHub user settings.
Gain understanding about productivity and workflows
Collecting information directly from Jira 🙌🏼
Leanmote plugin allows organizations to streamline pulse survey participation.
The only thing you have to do is create a survey ticket and assign it to responsible users, easy! Now you have more visibility in the process.
Remember 👉🏽 the more you connect Leanmote, the better information you are going to have.
How to start collecting information directly from Jira:
- The user rates each ticket that has been assigned to him/she/they by these factors:
- Collaboration among the team
- Energy to continue working
- Fulfilling or impactful
- If the user doesn’t rate the ticket, our Quokka Guy sends a message from Slack or Teams.
We send them only two factors to avoid being annoying 😉
We are constantly measuring data, regarding:
- Ticket movements through story points.
- The opening and closure of working sprints to evaluate workload and performance.
The plugin can be easily installed from Atlassian Marketplace following this link.
How it works
After the plugin is installed:
- Jira admin should enter Leanmote administrator credentials (this account should be created on Leanmote Platform).
- Along with credentials, Jira admin should select a project (by specifying project key), where survey tickets will be created.
We recommend creating a separate project for pulse survey tickets to avoid creating extra tickets in your current projects!
CHOOSING PARTICIPATING USERS
- Now it’s time for the Jira admin to decide! Which users should be receiving surveys via Jira tickets? (Leanmote sends a pulse survey every fortnight).
All Jira Users that are not synchronized with Leanmote are displayed in the Jira Users column. Once a user is moved to the right column (called Synchronize) an account gets created on the platform -if it wasn’t created before- for this user.
Now it will receive fortnightly surveys via Jira tickets😉
⚠️Attention! Leanmote platform uses email as user identification, hence users with hidden emails cannot be synchronized. But you can change this setting at Atlassian, customizing at Contact -> Email address.
- Once settings are done, participating users will be receiving Jira tickets with a link to a survey, like this:
Now, by clicking on the link, users will be redirected to the Leanmote platform and take the pulse survey. Great, isn’t it? 😄
The Leanmote Slack app enables organizations to simplify mood assessment for all users on the Leanmote platform. Users receive a daily message on Slack where they can reflect on their mood with just one click.
The app can be easily installed from Slack App Directory. The administrator of a slack workspace should accept requested scopes and this app will be available for all users, who have an account with Leanmote. Leanmote asks for access to email just for synchronization purposes.
The Leanmote app becomes active right after the installation and no extra configuration is required.
How it works
Leanmote app will send a daily message to all participating users, which looks like this:
All user has to do is to choose a matching emotion and this data will be stored on Leanmote platform, where the user can drill into their well-being state.
Once the assessment is done we offer users to add relevant tags and notes to make the assessment more memorable:
Once tags/notes are submitted we post a path to the Leanmote platform: