E-mail

Purpose of the Email

This email provides a comprehensive overview of your team’s collaboration and workflow efficiency for the past month. It highlights key metrics, identifies bottlenecks, celebrates achievements, and offers actionable insights to enhance your team’s performance.

By reviewing this email, you’ll be equipped with the data needed to make informed decisions that foster better collaboration and productivity within your team.

Delivery Schedule: This email is sent on the first Monday of each month to ensure you stay up-to-date with your team’s performance trends.

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Sections in the Email

1. Your Insights

What it is: A summary of the most critical observations for your teams over the past month.

• Challenges or Bottlenecks: Highlights specific areas that may be hindering progress (e.g., delays in approvals, slow onboarding processes).
• Success Stories: Showcases areas where your team has excelled and achieved outstanding results.

Why it matters: This section allows you to quickly identify areas needing attention and recognize accomplishments worth celebrating.

What to do with it:

• For challenges: Review the suggested actions to address bottlenecks and improve efficiency.
• For successes: Leverage these insights to replicate successful practices across teams.

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2. Teams Insights

What it is: A detailed breakdown of the teams you lead, offering a closer look at their performance metrics and collaboration dynamics.

Why it matters: This section provides a granular view of each team’s workflow, helping you uncover specific patterns or issues that impact productivity and delivery.

Data shown in this section:

• Team Name: Identifies the team being analyzed.
• Insight: Highlights key observations, such as delays or successful practices.
• Delivery Pace:
  • Lead Time for Changes: The time it takes to implement and deploy changes.
  • Time to First Comment: The time it takes for peer review to begin after a pull request is submitted.
  • Cycle Time: The total time taken to complete a task or feature, from start to finish.
  • Waiting Time: How long tasks remain idle before action is taken.
• Interaction: Evaluates collaboration within the team, including tool usage and peer interactions.
• Workload:
  • Work in Progress (WIP): Tracks the number of ongoing tasks.
  • WIP Age: Indicates the average age of ongoing tasks, signaling potential delays or stalled items.

What to do with it:

• Analyze the data: Use the metrics to identify areas for improvement or optimization in your team’s workflows.
• Facilitate discussions: Share these insights with your team to encourage collaborative problem-solving and efficiency improvements.